Most employers don't know
they have I-9 errors —
until the audit arrives.
Smart I-9 Compliance starts with Smart Technology
With ZipID, new hires snap a photo of their ID, and our tech auto-fills Section 1 instantly—no typos, no re-dos. Just fast, seamless onboarding.
Complete the I-9 process in under 8 minutes for both employer and employee in a super smooth automated workflow with task delegation, reminders, and an audit trail of who did what when in a super user friendly experience.
Our opt-in face recognition matches ID photos to selfies with a confidence score— so you know your new hire is who they say they are. Data stays secure, encrypted, and compliant with federal law.
Track every I-9 in real-time across teams and locations with full audit trails and guided, compliant workflows—no complex setup required.
Accurate I-9s, every time —
no training required
How ZipID makes compliance simple — and builds confidence in every new hire.
Experience end-to-end digital I-9 processing that eliminates manual paperwork. ZipID streamlines onboarding, reducing completion time to under 8 minutes and minimizing errors for accurate compliance.
- Full end-to-end automation
- Fast, frictionless onboarding in 8 minutes or less
- Proprietary workflow streamlines ID presentation
- No prior understanding of I-9s to be compliant
- Eliminates errors and ensures accurate compliance
Authenticate employee identities in real-time at start of hire. ZipID uses National Institute of Science best in class tested algorithms to provide confidence in your new hire's identity instantly.
- ID data extracted for accurate I-9 Form completion
- ID fraud conducted on each ID in background
- 1:1 facial comparison of selfie to ID image
- 99.998% facial authentication accuracy
Protect sensitive employee information with robust encryption and secure storage solutions. ZipID ensures compliance with data protection regulations, maintaining high security standards to prevent unauthorized access.
- Data is customer owned, retained according to law
- Each I-9 transaction encrypted to protect data
- Customers have dedicated service and retention
- New hire data is opt-in only
- AWS Cloud infrastructure certified for security
How we enhance trust in I-9s
OCR tools, or Optical Character Recognition tools, are a type of software designed to convert different types of documents, such as scanned paper documents or government issued ID documents.
This technology recognizes text within the digital images and converts it to a machine-readable form. ZipID uses OCR to facilitate the automated extraction of information from the face of documents, which is then used to autofill required fields on the Form I-9. The user manually checks to make sure the extracted information is completely accurate prior to auto-filling the I-9.
By cross-checking that fields are logically consistent and security features intact, and images have not been tampered with or are synthetic morphs or spoofs, and are live with associated metadata during image capture.
A high-resolution scan or photo of the ID or document is taken. OCR tools often use edge detection and contrast enhancement to prepare for accurate reading.
OCR algorithms convert visual text on the ID/document into machine-readable data. This includes names, document numbers, birth dates, issue dates, expiration dates, etc.
The extracted data is checked against known templates and data formats for the document type.
A 1:1 match refers to the process where a biometric security system compares a live facial image (typically a selfie) with a single stored image, such as the government-issued photo on an ID, to verify identity.
Our 1:1 biometric verification process is compliant with standards set by the National Institute of Standards and Technology (NIST) and is accurate at 99.8%.
The key to 1:1 identity matching lies in its precise verification of a specific individual, ensuring that the person claiming to be someone is truly who they say they are, thus also assuring against identity fraud. Unlike 1:N matching, which searches through large databases to identify unknown individuals, 1:1 matching provides accurate and reliable results of a presented image to a presented individual.
With ZipID’s cutting-edge biometric technology, you can confidently trust that your employees’ identities are verified accurately and efficiently, streamlining your I-9 compliance process. ZipID enhances I-9 verification by ensuring a smooth, secure, and hassle-free experience for your HR team.
We capture a real-time image of the individual's face using a camera or similar device, like a phone or computer.
This live image is then compared to the pre-stored image on the individual’s government-issued ID. View Image
Achieves 99.8% match accuracy; liveness detection prevents spoofing. Mismatches yield lower confidence scores.
ZipID is buzzing
with great customers
Melanie Parrish
Strategic People Solutions HR
Frequently Asked Questions
Is ZipID ICE-compliant I-9 software?
Yes. ZipID satisfies all five federal electronic I-9 system requirements under 8 CFR § 274a.2 — including compliant audit trails, electronic signature protocols, and secure storage standards. It is specifically designed to meet the March 2026 ICE reclassification that elevated common errors to substantive violations.
As of January 2025, I-9 paperwork violations carry fines of $288 to $2,861 per form under 8 CFR § 274a.10(b)(2). Knowingly hiring unauthorized workers carries fines up to $28,619 per worker for repeat offenses. ICE audit rates in 2025 ran at least ten times higher than the prior year.
ZipID is pursuing certified E-Verify third-party agent status by August 2026. Currently, after the employer signs the I-9, ZipID redirects to E-Verify and automatically populates the resulting case data into the Additional Information field — preserving the complete record for audit purposes.
What is NIST and why does it matter for I-9 verification?
NIST — the National Institute of Standards and Technology — is the federal agency that sets accuracy benchmarks for biometric identity technologies. For I-9 compliance, NIST validation matters because it provides an independent government-verified measure of whether a facial recognition system is reliable enough to trust. ZipID uses NIST-tested algorithms rated at 99.998% accuracy.
ZipID's 1:1 facial recognition is rated at 99.998% accuracy using NIST-validated algorithms — fewer than 2 mismatches per 100,000 verifications. Liveness detection is built in to confirm the selfie is from a real, present person rather than a photo or deepfake.
OCR — Optical Character Recognition — reads and extracts text from government-issued IDs. ZipID uses AI-powered OCR to instantly capture a new hire's ID data and automatically populate the required Form I-9 fields, eliminating manual entry and typos. The AI layer also cross-checks extracted data for logical consistency and flags tampered, synthetic, or spoofed documents.
ZipID uses NIST-validated biometric facial recognition to match a live selfie to the photo on the new hire's government-issued ID. AI-powered OCR extracts and autofills document data. Fraud detection runs in the background checking for tampered, synthetic, or spoofed documents.
Facial authentication is entirely the employer's choice. It confirms that the new hire is who they say they are and that the ID they present matches their live self — especially valuable for remote hires, high-security roles, or industries with elevated identity fraud risk.
How long does it take to complete an I-9 with ZipID?
ZipID completes the entire Form I-9 process — including identity verification, document capture, and E-Verify redirect — in under 8 minutes, for both remote and in-person new hires.
ZipID is an I-9 compliance and identity verification platform that combines facial recognition, OCR document capture, and fraud detection to verify new hire identities and complete Form I-9 in under 8 minutes — with a legally compliant audit trail built in. It is the only I-9 platform built by the person who helped write the federal identity doctrine behind the law.
Who built ZipID?
ZipID was founded by Janice Kephart, former counsel to the 9/11 Commission and a national security identity expert with 25 years of federal and private sector experience. Kephart authored the federal identity doctrine and biometric entry-exit recommendations underlying today's I-9 compliance framework, and has testified before Congress 19 times.
I-9 compliance is one of the most fundamental responsibilities of HR. It has become a critical business imperative for risk mitigation.
ZipID is the first solution that not only streamlines electronic completion of this new-hire requirement, but also enables employers and HR teams to go further—confidently verifying identity and documents. This added layer of assurance delivers peace of mind in an area where accuracy and compliance are essential.
It's incredibly easy for employees to use, and it gives compliance visibility across locations and HR teams - becoming the new standard in identity authentication for employment.